Job Title: Northern Services Administrator
Location: Hulme, Manchester
Hours of Work: PT: 28 hours per week; 4 days per week (fixed days: Mon, Tues, Fri +1)
Contract: 6 months FTC; potential extension thereafter
Salary: circa £21,000 (pro-rata) per annum
Charity People is excited to announce its partnership with WIPUK, to assist in searching for their new Northern Services Administrator!
About the organisation:
WIPUK is a national charity dedicated to making a difference to the lives of women affected by the criminal justice system. We campaign for a new system of justice – one that addresses the root causes of offending (including homelessness, substance use, mental ill health and experiences of poverty, trauma, and abuse).
The organisation’s mission is to persuade decision-makers to radically reduce the women’s prison population, by demonstrating how a focus on human rights, social justice, health and investment in specialist community support services, including women’s centres, enables women to move forward with their lives.
About the role:
This is an exciting opportunity to join a thriving Women’s Centre covering Manchester and Trafford. Women in Prison are seeking an experienced administrator to organise, supervise and carry out the activities required to ensure the smooth running of their Northern office; ensuring that data recording for monitoring and evaluation is complete, accurate and up to date; and to provide administrative support to the Manager, Project Workers and other staff.
KEY RESPONSIBILITIES AND DUTIES:
- Provide welcoming and effective first point of contact for callers, service users, external agencies and other visitors, including referrals and signposting to other agencies and services.
- Provide administrative support for recruitment: place adverts on website and online job boards, monitor email applications and respond to applicants, collate applications, liaise with manager and interviewees around interviews, collate anonymous equalities data for organisational records.
- Support manager with staff induction, provision of equipment and associated record keeping.
- Act as point of contact for staff regarding all IT systems including setting up new users on all systems.
- Administer WomenMATTA’s social media accounts e.g. Twitter, Facebook, Instgram.
- Keep complete, accurate and up to date records for project monitoring and evaluation.
- Prepare and distribute reports in collaboration with the Service Manager.
- Process and input all new referrals onto both WIP and Greater Manchester Women’s Support Alliance monitoring systems.
- Contribute to monitoring system development by giving feedback and suggestions;
And much more!
This is a varied role which requires a flexible person who can think on their feet and set their own priorities. The list of tasks above reflects most of the ongoing tasks. The post holder will be regularly called upon to lead or support on ad-hoc tasks or provide support to other team members when needed.
This is a varied role which requires a flexible person who can think on their feet and set their own priorities. The list of tasks above reflects most of the ongoing tasks. The post holder will be regularly called upon to lead or support on ad-hoc tasks or provide support to other team members when needed. You will need experience and knowledge in:
- Performing a range of administrative tasks for a small, busy organisation.
- Effective spoken and written communication skills with a wide range of people, including service users, partner agencies, members of the public and staff.
- Competent user of office based IT systems particularly all Microsoft Office applications.
- Adaptability and flexibility in being able to take on new roles and manage a range of different internal relationships.
- Social media e.g. Twitter
- This post is restricted to women only as a genuine occupational requirement under Schedule 9 paragraph 1, Equality Act 2010; you will be subject to a RTW and standard DBS check.
How to apply:
We are looking to move quickly with this role, so please send your CV and a Cover Letter explaining your suitability against the essential criteria in the job profile ASAP!
Start date: ASAP
Looking forward to hearing from you!
Charity People actively promotes equality, diversity, and inclusion. We match charity needs with skills and experience of candidates, irrespective of age, disability (including hidden disabilities), gender, gender identity or gender reassignment, marriage and civil partnership, pregnancy and maternity, race, religion or belief, or sexual orientation. We do this because we know greater diversity will lead to even greater results for the charities we work with.